Frequently Asked Questions

1. How do I apply for on-campus and off-campus scholarships?

1. Application path: NCU Homepage → Audience Portal → Students → Frequently Used Links → Log in to Portal → Student Services → Financial Aid & Work-Study Services → Scholarship and Work-Study Management System (System URL: https://cis.ncu.edu.tw/Scholarship)

2. For applications classified as "submitted by the University," please complete the online registration process in the system, download the designated application form for each scholarship, prepare all required documents in accordance with the regulations, and submit them to the Student Assistance Division for processing.

3. Approximately 150 on-campus and off-campus scholarships are announced each semester. Relevant information is updated periodically. Students are encouraged to check the system regularly for updates.

 

2. How can I check my application status?

Path: Log in to Portal → Student Services → Financial Aid & Work-Study Services → Scholarship and Work-Study Management System → Student Section → Personal Scholarship Records

 

3. How do I apply for a Certificate of Not Receiving Other Scholarships?

Path: Log in to Portal → Student Services → Financial Aid & Work-Study Services → Scholarship and Work-Study Management System → Student Section → Scholarships → Apply for Certificate of Not Receiving Other Scholarships. After completing the application, please collect the hard copy certificate from the Student Assistance Division.

 

4. How do I apply for a Record of Rewards and Disciplinary Actions?

Path: Log in to Portal → Service Counter → Student Affairs Section → Print the Record of Rewards and Disciplinary Actions Form, and submit it to the Student Assistance Division for an official stamp.

 

5. How do I apply for a Certificate of Enrollment?

Path: Log in to Portal → Service Counter → Academic Affairs Section → Academic Status / Registration → Academic Records → Download Certificate of Enrollment.

 

6. Which family members should be included in the “entire household” household registration transcript or household certificate?

In principle, the “entire household” should include the student, father, and mother. For single-parent families, it should include the student and the guardian who lives with the student or has legal custodial responsibility.

 

7. Are scholarships and financial aid mutually exclusive?

Before award results are confirmed, students may apply for multiple scholarships and financial aid programs simultaneously. However, if awarded more than one, students must proactively inform the relevant office and choose one in accordance with the applicable regulations.

 

8. How do I apply for an Income Statement and Property List?

1. When applying for various income or property statements, please bring your original National ID card and apply in person. If authorizing another person to apply on your behalf, the representative must also bring their original National ID card, along with a power of attorney and the original National ID card of the applicant, and apply at the nearest National Taxation Bureau.

2. For detailed application procedures and required documents, please contact the nearest National Taxation Bureau directly.

 

☆How to sign a contract for off-campus housing? What are the required and prohibited terms for standard housing lease agreements?

You may refer to the announcement by the Ministry of Interior (Taiwan) dated June 23, 2016 (effective January 1, 2017), approved by the Consumer Protection Committee of the Executive Yuan. For related content, please refer to this link.

 

☆Lost and Found Claim Procedure?

After the owner confirms their item in the photos on the announcement page, bring identification to the Military Training Office to sign and retrieve it.

 

☆When does the school hold annual lost and found charity (auction) events?

Lost and found charity (auction) events for the previous year's items are held annually in January and July. Relevant information is announced on the Military Training Office and NCU homepage, as well as on the Facebook pages of various departments in student dormitories.

 

☆If property is lost at school and surveillance footage needs to be reviewed, how to apply?

If the item is lost on campus roads or plazas, apply to the Campus Police; within various venues, apply to the respective venue management; within dormitories, apply to the Dormitory Management Center.

 

☆How to handle situations involving fraud?

1. Please retain relevant evidence (phone numbers, remittance records, etc.).

2. Immediately call the 165 anti-fraud hotline to report the case.

3. Report to the school and file a police report.

 

☆What are the eligibility criteria for college and university students applying for the two-stage regular military service training?

1. Male citizens born in 1994 or later who are currently enrolled as first-year university students or third-year junior college students in Taiwan, abroad, or mainland China.

2. Male citizens born in 1996 who are approaching conscription age and meet the above conditions (their application for two-stage regular military service training is considered a voluntary early conscription processing) may also apply.

 

☆How do college and university students apply for the two-stage regular military service training?

1. Application time, location, and receiving unit: Before November 15 each year, the conscripted male or parent (or capable family member) should apply to the military service unit of the household registration's township (city/district) office. Late applications will not be accepted.

2. Required documents for application:

    (1). Photocopy of student ID (front and back) (or proof of enrollment) (must be authenticated for international or mainland China institutions).

    (2). Seals of the conscripted male and parent (legal guardian).

    (3). When entrusting a capable family member to apply, the principal's identification documents must be prepared.

 

☆I am a transfer student. I have taken the All-out Defense Education Military Training courses at NCU and also at my previous school. How do I apply for military service time reduction?

In addition to applying for the transcript from your current school, please apply for the transcript from your previous school. Then, bring both to your current school (NCU Military Training Office) to have the military service reduction stamp approved, if the reduction days have not yet been approved.

 

Frequently Asked Questions about Graduate Scholarships & Grants

Q1: Can I, as an in-service student, apply for graduate scholarships and grants?

ANS: Article 3 of the school's graduate scholarship and grant regulations states that full-time employees are not eligible to apply for scholarships and grants.

 

Q2: If I had a grade below 60 in one course last semester, can I apply for graduate scholarships and grants this semester?

ANS: A grade below 70 for graduate students is considered failing. If you failed a course last semester, you cannot apply for graduate scholarships and grants this semester.

 

Q3: If I had a grade below 60 in one course last semester, can I apply for graduate scholarships and grants this semester?

ANS: A grade below 70 for graduate students is considered failing. If you failed a course last semester, you cannot apply for graduate scholarships and grants this semester.

 

Q4: Can I, as a mainland Chinese student, apply for graduate scholarships and grants?

ANS: Mainland Chinese students can apply for graduate scholarships but cannot serve as employed part-time assistants.

Leave Application

How to apply for student leave?

Through the portal, select Convenient Window/Service Counter (iNCU)/Student Affairs Zone/Leave Application to apply.

 

How should students apply for leave when taking collective leave to participate in off-campus competitions?

Submit relevant supporting documents (including a list of students) and apply for official leave online according to leave regulations.

 

Can leave be applied for retroactively?

According to Article 5 of the student leave regulations: Leave must be applied for in advance. Retroactive leave may be granted only due to serious illness and irresistible major accidents.

 

Which browsers does the leave system support?

Chrome, Microsoft Edge (Firefox, Safari are not supported).

 

If I apply for multiple consecutive days of leave spanning holidays, will the system automatically deduct regular holidays?

For multi-day leave, the system does not deduct regular holidays or national holidays. Students may consider applying in separate batches.

 

Will instructors be notified after the leave application is submitted for approval?

Instructors will only be notified after the leave application (application, cancellation) has been fully approved. If necessary, students can verbally or by email inform their instructors in advance.

 

Will students receive a notification after the leave application is approved?

Students will be notified once the leave application (application, cancellation) has been fully approved.

 

Can I apply for leave using a mobile phone or tablet?

It can be easily operated on mobile phones, tablets, and personal computers.

 

What if I submit the leave application, but the reason for leave no longer exists and I don't want to take leave?

Before the approval process is completed, you can click "Withdraw." If the entire approval process has been completed, you can click "Cancel."

 

What are the procedures for taking leave abroad?

Please fill out the leave form on the portal website. For leave requests of 4 days or more, please obtain prior approval from the Office of International Affairs.

 

What is the utility of Proof of leave?

As a certificate for leave, it can be provided to teachers to confirm the absence.

 

How can I apply for official leave?

Must have approval or signature of school administration or the activity manager.

 

The regulations of leave of absence application that the leave request should be known in advance as a class teacher. If the class teacher can't find the signature on the leave form, what should I do?

You can send an email or message to the teacher explaining the reason for your absence, and upload a screenshot of the message to the leave application system to apply for leave.